Every screen, exactly as it looks

No mock-ups and no illustrations. These are screenshots taken straight from a working restaurant running SmartPOS AI — the till, the kitchen, the dining room, the office. Scroll through and see what you would actually be using every day.

Start free Jump to the guides

Prices, orders and staff below are demo data. Customer contact details are blurred on purpose.

Getting started

From sign-up to your first sale

You pick a plan, choose your own web address, and the system is yours. No installation, no server to rent, no technician to call out.

Step 1 — choose how you want to run it

Hosted by us, or as a plugin on your own WordPress site. Hosted starts with fourteen days free and needs nothing installed.

Pick the hosted plan
Two weeks free
Continue

Account form with the business name, web address, till PIN and country circled and numbered

Step 2 — your own web address

Type a name and the system tells you straight away whether it is free. From then on your shop lives at that address, and your staff sign in to the till with the four-digit PIN you set here.

Your e-mail
A password
Name your business
Choose your web address
Pick your country
Set the till PIN
Accept the terms
Create the account

Add payment method screen with the zero charge summary, the Stripe card form and the start trial button circled and numbered

Step 3 — card for paid plans

Only paid plans ask for a card, and nothing is charged today — billing starts after the fourteen-day trial. On the Free plan this step never appears.

Today you pay 0.00
Card details — straight to Stripe
Start the trial

E-mail verified screen with the success message and the sign-in button circled and numbered

Step 4 — confirm your e-mail

One click on the link in your inbox and the account is live. If the mail does not arrive, the sign-in screen can send it again.

Your address is confirmed
Straight to sign-in

Setup wizard asking what type of business you run, with the language, business types and next button circled

Step 5 — the setup wizard

On first sign-in the system asks what kind of business you run, then loads the right products, tax rate and features for it. Five short steps.

Pick your language
Say what kind of business you run
Five short steps and you are selling

Add your first store

A business can have one location or fifty. Each gets its own address, its own receipt header and its own numbers.

Name the store
Its address
What prints on its receipts
Save

Add your first colleague

They sign in at the till with a four-digit PIN. The role decides what they are allowed to touch.

Their name
A four-digit PIN
What they may do
Which store
Save

Add your first product

Name it, price it, and tell the system what it costs you — that is where the margin in your reports comes from.

Product name
Which category
Selling price
What it costs you
Save

Back office dashboard with the sidebar overview and the green Open POS button circled and numbered

Open the till and sell

Store, colleague, product — that is all it takes. The green button in the corner opens the till, and the first receipt is thirty seconds away.

Everything set up?
Open the till and start selling

What you can configure

Your address: yourshop.smartposai.com
Country — sets tax, currency and fiscal rules
The PIN your staff use at the till
Free plan, or fourteen days of everything

The till

Ring up a sale in three taps

Products with photos, a running cart, and a total that is always visible. It works the same on a tablet, a laptop or a phone — and it keeps working when the internet drops.

SmartPOS till with a four-item order in the cart and the total showing 9.50 EUR — Four items in the cart, subtotal and total live on the right, one green button to take the money.

Payment dialog showing amount due 9.50 EUR with cash, card and mixed payment options — Cash, card or a split between them — plus an emailed receipt.

Discount dialog with percentage and currency modes, quick 5 to 20 percent buttons and round-to amounts — Discounts by percent or amount, quick presets, round-to and a target final price.

What you can configure

Grid or list layout, tile size and category order
Which discounts staff may give, and up to what limit
Rounding rules and the currency symbol position
Whether selling below stock is allowed
Receipt header, footer and paper width
Retail mode, restaurant mode, or both

The kitchen

Orders arrive the moment they are sent

Tickets are colour-coded by how long they have been waiting, and split automatically between the kitchen and the bar so each station only sees its own work.

Kitchen display with eight tickets in new, preparing and ready states, colour-coded by waiting time — Red is new, amber is being prepared, green is ready to run. The minutes counter never stops.

What you can configure

Stations, and which category goes to which one
The minutes at which a ticket turns amber, then red
Courses, so starters fire before mains
Auto-print to the kitchen printer as a backup
Whether waiters are notified when a dish is ready
Full-screen mode for a wall-mounted display

The dining room

Your floor, drawn the way it really is

Tables sit where you put them, across as many floors or terraces as you need. Green is free, red is taken, and the guest count is on the table itself.

Restaurant floor plan with eight tables, four free in green and four occupied in red, on the terrace layout — Two layouts here — terrace and indoor. Switch with one tap; the counts update live.

Open order for table T2 with five guests, three sent items and a 24 EUR total, next to the food menu — Open a table and the full food menu appears. Sent items are marked so nothing fires twice.

Back office list of six open table orders with guests, items, totals and opening times — Every open table across every store, in one list.

What you can configure

Table shape, seats, position and rotation
As many floors, terraces and rooms as you have
Which waiter is assigned to which section
Splitting, merging and transferring bills
QR ordering straight from the table
Whether a table must be cleared before reuse

The back office

One place to run the whole business

Open it in any browser and you see today's takings, every store, and the catalogue behind them. Forty-five screens in total — these are the ones you will live in.

Back office dashboard showing 40 sales, 1,022 EUR revenue today, sales per store and recent receipts — Today at a glance: takings, receipts, split by store, and the VAT already set aside.

Product catalogue with names, categories, prices, stock levels and status — The catalogue — import from CSV, or add items one by one.

Store cards for two locations with staff counts and revenue per store — Add a second location and it appears everywhere — reports, stock, staff.

What you can configure

Which of the 45 screens each role can open
Turn whole modules on or off per business
Categories, colours and the order they appear in
Prices per store, or one price everywhere
Interface language: English, Bosnian or Arabic
Currency, timezone and date format

Reports & AI

Numbers your accountant will accept

Sales, margin, VAT and profit — calculated from real receipts, exportable to CSV, and broken down by store, employee, product or hour.

Sales report with total revenue, receipt count, cash and card split, top products and sales by employee — Revenue, receipts, cash versus card, average ticket, best sellers and who sold them.

Tax report with gross sales, net sales, VAT collected and a month-by-month breakdown — VAT per month, gross and net side by side.

Profit and loss summary with revenue, cost of goods sold, gross profit margin and net profit — A real P&L: revenue, cost of goods, gross margin, net profit.

AI stock prediction screen listing products that need attention and detected demand changes — What to reorder, and which products are quietly changing pace.

What you can configure

VAT rates, tax groups and inclusive or exclusive pricing
Reports emailed to you on a schedule
When the trading day ends, for night shifts
Which costs count towards margin
CSV export for your accounting software
Fiscal rules for your country

Your team

Who did what, and who is allowed to

Staff sign in with a PIN. Every role has its own permissions, every shift is recorded, and the cash they hand over is reconciled automatically.

Employee list with roles, assigned stores and masked PIN codes — Owners, managers, cashiers and waiters — each tied to a store. PINs are never shown.

Role permission matrix with none, read, write and full access per module — None, read, write or full — per module, per role.

Daily, weekly and monthly task checklist with completion progress per employee — Opening and closing checklists, with progress per person.

Bonus system settings linking staff rewards to revenue thresholds and completed tasks — Reward staff on revenue — optionally only if their checklist is done.

What you can configure

Permissions per role, down to a single button
Whether a manager must approve refunds and voids
Bonus thresholds, seasons and payout day
Which tasks are required and when they reset
Shift start cash and what happens at midnight
Login by PIN, card, or both

Stock

From the delivery note to the plate

Receive goods, count what is on the shelf, and let recipes deduct ingredients automatically every time a dish is sold.

Ingredients and recipes screen with stock, cost per unit, suppliers and purchase orders — Ingredients, suppliers, cost per unit — and the recipes that link them to dishes.

Product log listing every stock change with old and new quantity, source and receipt reference — Every movement, with the receipt that caused it.

Stock adjustment history showing reasons such as damage, count correction and receiving — Breakage, corrections and write-offs — with a reason attached to each.

What you can configure

Which products track stock at all
Low-stock thresholds and reorder alerts
Recipes that deduct ingredients on every sale
Transfers between stores
Who may adjust stock, and whether it is approved
Waste logging with reasons

Settings & devices

Built to be bent to your business

Sixteen tabs of settings, because no two businesses run the same way. Printers, terminals and integrations all live here too.

Settings screen showing sixteen tabs with language, POS mode, timezone and business information — General, till and receipt, notifications, e-mail templates, staff, loyalty, modules, shifts, API, floor plan, restaurant, permissions, plan, fiscal and system.

Printer setup screen listing USB, Bluetooth, network, serial and browser printing support — USB, Bluetooth, network or serial — receipts print without a dialog.

Devices and terminals screen listing connected tills with their browser, IP address and last seen time — Every till that has ever connected, and when it was last online.

What you can configure

Business details that print on every receipt
Fiscal country and the rules that come with it
Which modules appear in the till and the office
E-mail templates sent to customers and staff
API keys and webhooks for your own tools
How long the audit trail is kept

Step by step

The buttons, circled

Every guide below is a real screen with the actual buttons marked in order. Nothing is drawn by hand — the numbers sit exactly where the controls are.