Every screen, exactly as it looks

No mock-ups and no illustrations. These are screenshots taken straight from a working restaurant running SmartPOS AI — the POS, the kitchen, the dining room, the office. Scroll through and see what you would actually be using every day.

Start free Jump to the guides

Prices, orders and staff below are demo data. Customer contact details are blurred on purpose.

Show me the path for:
Getting started

From sign-up to your first sale

You pick a plan, choose your own web address, and the system is yours. No installation, no server to rent, no technician to call out.

Sign-up screen with the hosted plan, the free trial and the continue button circled and numbered

Step 1 — choose how you want to run it

Hosted by us, or as a plugin on your own WordPress site. Hosted starts with fourteen days free and needs nothing installed.

  1. Pick the hosted plan
  2. Two weeks free
  3. Continue
Account form with the business name, web address, POS PIN and country circled and numbered

Step 2 — your own web address

Type a name and the system tells you straight away whether it is free. From then on your shop lives at that address, and your staff sign in to the POS with the four-digit PIN you set here.

  1. Your e-mail
  2. A password
  3. Name your business
  4. Choose your web address
  5. Pick your country
  6. Set the POS PIN
  7. Accept the terms
  8. Create the account
Add payment method screen with the zero charge summary, the Stripe card form and the start trial button circled and numbered

Step 3 — card for paid plans

Only paid plans ask for a card, and nothing is charged today — billing starts after the fourteen-day trial. On the Free plan this step never appears.

  1. Today you pay 0.00
  2. Card details — straight to Stripe
  3. Start the trial
E-mail verified screen with the success message and the sign-in button circled and numbered

Step 4 — confirm your e-mail

One click on the link in your inbox and the account is live. If the mail does not arrive, the sign-in screen can send it again.

  1. Your address is confirmed
  2. Straight to sign-in
Setup wizard asking what type of business you run, with the language, business types and next button circled

Step 5 — the setup wizard

On first sign-in the system asks what kind of business you run, then loads the right products, tax rate and features for it. Five short steps.

  1. Pick your language
  2. Say what kind of business you run
  3. Five short steps and you are selling
Add your first store — the fields to fill in, circled and numbered in order

Add your first store

A business can have one location or fifty. Each gets its own address, its own receipt header and its own numbers.

  1. Name the store
  2. Its address
  3. What prints on its receipts
  4. Save
Add your first colleague — the fields to fill in, circled and numbered in order

Add your first colleague

They sign in at the POS with a four-digit PIN. The role decides what they are allowed to touch.

  1. Their name
  2. A four-digit PIN
  3. What they may do
  4. Which store
  5. Save
Add your first product — the fields to fill in, circled and numbered in order

Add your first product

Name it, price it, and tell the system what it costs you — that is where the margin in your reports comes from.

  1. Product name
  2. Which category
  3. Selling price
  4. What it costs you
  5. Save
Back office dashboard with the sidebar overview and the green Open POS button circled and numbered

Open the POS and sell

Store, colleague, product — that is all it takes. The green button in the corner opens the POS, and the first receipt is thirty seconds away.

  1. Everything set up?
  2. Open the POS and start selling

What you can configure

  • Your address: yourshop.smartposai.com
  • Country — sets tax, currency and fiscal rules
  • The PIN your staff use at the POS
  • Free plan, or fourteen days of everything
The branching point

One system — three kinds of business

In the wizard you said what you run, and from that moment SmartPOS shapes itself: the POS, the pages in the menu and the settings all follow your type of business. Pick your path — the rest of the tour below it is common to everyone.

🛒

Retail shop

Shops, groceries, pharmacies, electronics. A fast product grid, barcodes and stock that counts itself.

See your path → 🍽️

Restaurant & café

Full service, cafés, fast food. Tables, courses, and orders routed to the kitchen or the bar.

See your path → 📅

Services & booking

Salons, barbers, spa — any appointment business. Services with durations, a calendar, and online booking.

See your path →
Your path · 🛒 Retail

A fast grid POS, and stock that counts itself

Pick Retail, Grocery, Pharmacy or Electronics in the wizard and the POS opens as a product grid. Categories stay simple, every product carries a price, a cost and a stock level — and every sale moves the stock down on its own.

Retail POS as a product grid with photos, prices and stock counts on every card
The retail POS: photos, prices and the stock count right on the card — tap, tap, pay.
Stock count page with completed physical counts and their differences in euros
Physical counts with the difference in money, not just pieces.
Product catalogue with SKU, category, price, stock and status for each product
The catalogue: SKU, price, stock and status in one list — CSV import for hundreds at once.
The retail POS after a barcode scan with the search box circled and the scanned jar of honey sitting in the cart

Sell with a barcode scanner

Plug in any USB or Bluetooth scanner that types like a keyboard — no drivers, no setup. Scan and the product drops into the cart; scan again and the quantity climbs. Unknown barcode? The POS says so instead of guessing.

  1. The scan lands in the search box
  2. The item drops straight into the cart — pay as usual
Stock Count page with the New Count button, three completed counts with their differences in euros, and a Completed status circled

Count the shelves, see the difference in money

Stock Count in the back office walks you through a physical count: start a count, type what you actually found, and the system shows the difference per product — in pieces and in money. Completing the count corrects the stock in one move, and the count stays on file with who did it and when.

  1. New Count — pick the store, type what you found
  2. Every past count keeps its difference, in money
  3. Completed — stock corrected and logged
Customers dialog on the POS with the search box, the new customer form and the Add Customer button circled

A customer on the receipt — and their points

Attach a customer to the sale and the receipt is theirs: their history builds up, loyalty points collect by your rules, and when they have enough, the POS redeems points as payment. Their card number, e-mail for the receipt and open promotions are all one tap away.

  1. Find the customer
  2. …or add one — a name is enough
  3. Save — the sale collects their points
Saved Receipts dialog in a retail shop with one parked sale of 14 euros circled while a jar of honey sits in the cart

Park a sale, serve the next customer

Someone forgot their wallet in the car? Save parks the whole cart. The POS is instantly free for the next person, and the parked sale comes back with one tap — nothing retyped, nothing lost.

  1. Save parks the cart — find it under Menu → Saved receipts
  2. Tap the parked sale to bring it back and finish it
POS Modules settings with the Consignment Sales, Postal and Testers switches circled among the other POS modules

Consignment, postal handover, testers

Three retail specials, each its own module you switch on only if you need it: consignment goods sold for a partner and settled separately; parcels handed to the courier with the cash reconciled; and testers written off stock without touching the POS’s money. Switched on in Settings → POS Modules, each gets its own entry in the POS’s side menu, and every handover is logged with the shift.

  1. Consignment Sales — partner goods, settled separately
  2. Postal — parcels to the courier, cash reconciled
  3. Testers — written off stock, never touching money

What you can configure

  • Barcode scanning — a scanner adds the product straight to the cart
  • Selling below zero stock — allowed or blocked, your call
  • Low-stock alerts per product
  • Consignment, testers and postal handovers
  • Discount tiers and quick presets at the POS
Your path · 🍽️ Restaurant & café

Orders that route themselves — kitchen or bar

Pick Restaurant, Café or Fast Food and the wizard draws your first floor plan with tables. Categories get a type — restaurant or retail — and every product can carry a station, so a rib-eye lands on the kitchen screen while an Aperol lands on the bar's. Counter service instead of tables? One switch puts the whole POS into Fast Food mode — the guide below shows it. The POS, Kitchen and Dining room sections show the result live.

Edit category dialog with the name, the usage context set to Restaurant Only and the save button circled and numbered

Tell each category what it is

Restaurant categories go to the food side of the POS; retail categories behave like a shop. One dropdown decides — the badge on the card shows it, and the kitchen station is then set on each product.

  1. Category name
  2. Restaurant or retail
  3. Save
Restaurant settings with the kitchen station tags Kitchen and Bar circled, next to order and waiter settings

Name your stations — kitchen, bar, grill…

Stations live in Settings → Restaurant. Every product can be assigned to one, each station gets its own kitchen display filter and its own printer — so the bar never sees the steaks.

  1. Your stations — add as many as you need
Floor Plan designer with Add Floor, Add Table, the canvas with eight tables and the table editor circled

Draw your floor the way it really looks

Back office → Floor Plan is the designer. Add a floor for every space you have — dining room, terrace, garden — then drop tables on the canvas and drag them into place. Each table has a name, seats, a shape (square, round, rectangle or oval), a colour, a size and, if you want, its own waiter. The POS shows the result instantly.

  1. + Add Floor — name it and pick the store
  2. + Add Table, then drag it where it stands
  3. The canvas is your room — tables show their live status
  4. Click a table: name, seats, shape, colour, size, waiter
Close and Pay dialog on table T2 with 24 euros due and the cash, card and mix payment row circled

Charge a table

When the guests ask for the bill, open their table and tap Close & Pay. The payment screen is the same one retail uses — cash, card or a mix, with the change worked out for you. The receipt prints, the order closes, and the table frees itself (or flags as “needs cleaning” first, if you have that switched on).

  1. Pick how they pay — cash, card, or both at once
  2. Pay — the receipt prints and the table frees itself
Split Bill dialog dividing 24 euros between two guests, with the guest count and confirm button circled

Split the bill equally

The Split Bill button divides the total between 2 and 20 guests — the preview shows each share as you change the count, and every part is then paid on its own, cash or card, one guest after another.

  1. Open the table → Split Bill → Split Equally
  2. Pick how many ways — the share updates live
  3. Confirm — each part pays in turn
Select target table dialog with free and occupied tables, the title and a free table circled

Move an order to another table

Guests moved to the terrace? Transfer Table sends the whole order with them — the picker shows which tables are free, occupied or reserved. A long press on a table also lets a waiter claim it, release it, or take it over from a colleague.

  1. In the order: Transfer Table opens the picker
  2. Tap a free table — the order follows
Backoffice Modules with the POS System Mode selector and the Fast Food sub-mode switch circled above the restaurant and retail module lists

Fast Food mode — no tables at all

Counter service, food truck, kiosk? In Settings → Backoffice Modules, the restaurant sub-mode switch has two positions: Tables and Fast Food. In Fast Food the POS skips the floor plan entirely — you ring items up like a shop, take the money, and the order lands straight in the kitchen queue with an order number for pick-up. Flip the switch back and the tables return, nothing lost.

  1. POS System Mode — Retail, Both, or Restaurant
  2. Restaurant sub-mode — Table Service or Fast Food
Floor Plan settings with the POS operating mode on Both and the table status colours row circled

Retail, restaurant — or both at once

The whole system follows one setting with three positions: Retail (product grid), Restaurant (floor plan) or Both. You can change it any time in Settings → Floor Plan or Settings → Backoffice Modules — the POS, the back office menu and the settings tabs all reshape themselves to match. On Both, the POS carries a toggle so a café with a shop corner can do either in the same shift.

  1. POS operating mode: Retail, Restaurant or Both
  2. Table status colours — free, occupied, reserved, dirty
QR Codes page with a unique code for each of ten tables, the store selector, one table card and its Print button circled

The online menu, and a QR code on every table

Every store gets a public online menu page — the link sits in Settings → Restaurant, ready for a sticker on the door. And once your floor plan has tables, the QR Codes page prints a unique code per table: guests scan it and order straight from their seat, and the order arrives on your POS tied to that table.

  1. Pick the store
  2. One code per table — print and laminate
  3. Print, or copy the URL for the menu on the door
Table Orders page listing six open orders with guests, items, totals and opening times, the store and status filters circled

Every open table, in the office

Back office → Table Orders lists every order across every store — table, guests, items, total, how long it has been open — filtered by status: active, open, served, closed or cancelled. It is the manager's view of the room without walking into it.

  1. Pick the store
  2. Filter by status
  3. Open any order to see its items

What you can configure

  • Stations, and which category or product goes to which one
  • Auto-send to kitchen the moment an item is added
  • Courses — starters fire before mains
  • Guest count required before a table opens
  • A printer per station, plus paper backup for the whole kitchen
  • Default order type — dine-in or takeaway
  • Mark the table dirty on close, or free it straight away
  • Waiters see all tables, or only their own
  • Card login — waiters swipe in instead of typing a PIN
  • Table status colours on the plan
  • All of it per store — each location can differ
Your path · 📅 Services & booking

Appointments: from a service with a duration to a full calendar

Pick Beauty, Barbershop, Spa or Services and the appointments module switches on by itself. A service is just a product with a duration — everything else follows: staff schedules, a day calendar, a booking tab on the POS and a public page where customers book only free slots.

Edit product dialog with the service toggle on, the 50 minute duration, the price and the save button circled and numbered

Turn a product into a bookable service

One switch on the product. Give it a duration and it becomes bookable — stock is not tracked, and prep or cleanup minutes can pad the slot.

  1. Mark it as a service
  2. How long it takes
  3. Price
  4. Save
Appointments day calendar with three bookings, their services, staff and statuses booked and arrived
The day at a glance: who is coming, for what, with whom — and who has already arrived.
Weekly working schedule for a staff member with day toggles, hours and lunch breaks
Each colleague's week — hours, breaks, days off. Slots are offered only inside it.
Appointments tab on the POS listing the day's bookings with arrived, no-show and charge buttons
The POS gets a 📅 tab: mark arrivals, start the work, and charge — the receipt links to the appointment.
Bookable resources with two chairs and a four-person room, their capacity and assigned staff, the add field and Map view circled

Chairs, rooms, beds — your places, on a map

Under Appointments → Bookable resources you add the places work actually happens at: a chair, a room, a bed, a station, a piece of equipment. Each place says how many clients it takes at once (a room 1, a sauna 4), which staff member permanently works at it — and a booking only fits while a place is free. Then arrange them on the map so the screen looks like your space; if you switch it on, customers even pick their place when they book.

  1. Name a place and add it
  2. Map view — drag places to match the room
  3. Type, capacity and the staff member per place
The POS's appointments tab with an arrived haircut booking and its In progress and Charge buttons circled

Charge an appointment — the receipt ties to the booking

When the client is done, tap Charge on their appointment in the POS’s 📅 tab. The services land in the cart at their prices, you take cash or card like any sale — and the receipt stays linked to that appointment, so the booking shows as settled and the day’s takings tie out to the calendar.

  1. 📅 tab — today’s bookings, marked as they arrive
  2. In progress while the work is being done
  3. Charge — the services fill the cart, pay as usual
Public booking page with the four services and their durations, staff and date pickers and the book button
Your public page at your-address.smartposai.com/booking — customers pick a service and see only free times, confirmed by a code on email or SMS.
Appointments and online booking settings with switches for the POS tab, walk-in queue, auto-confirm, reminders and no-show
Every rule is a switch: auto-confirm, reminders, no-show, cancellation window, CAPTCHA.

What you can configure

  • Walk-in queue for barbershops without booking
  • Email reminders and automatic no-show marking
  • Slots every X minutes, or your own blocks per day
  • SMS confirmations through your own Twilio account
  • How many active bookings one customer may hold
  • Prep and cleanup minutes that pad every slot
  • Cancellation window and CAPTCHA on the public page
  • Your places — what each takes and who works at it
The POS

Ring up a sale in three taps

Products with photos, a running cart, and a total that is always visible. It works the same on a tablet, a laptop or a phone — and it keeps working when the internet drops.

SmartPOS with a four-item order in the cart and the total showing 9.50 EUR
Four items in the cart, subtotal and total live on the right, one green button to take the money.
Payment dialog showing amount due 9.50 EUR with cash, card and mixed payment options
Cash, card or a split between them — plus an emailed receipt.
Discount dialog with percentage and currency modes, quick 5 to 20 percent buttons and round-to amounts
Discounts by percent or amount, quick presets, round-to and a target final price.
Receipt details on the POS with the printed receipt preview and the Print, Download PDF and Send buttons circled

Yesterday’s receipt, reprinted or refunded

The Receipts entry in the POS menu is the sales history: open any receipt to reprint it, save it as PDF, e-mail it to the customer, switch a cash receipt to card, or delete it with manager rights. A refund starts from the original receipt — whole or per item — so the numbers, the stock and the fiscal side all stay straight.

  1. Print it again
  2. Download the PDF
  3. Send it by e-mail
The POS selling while offline, with the red connection light circled and a coffee in the cart ready to pay

The internet drops — the POS does not

Every terminal keeps its catalogue and its sales in the browser’s own storage. When the connection dies you keep selling — receipts queue up locally and sync on their own the moment the line is back, in order, with nothing lost. The POS also installs as an app: one tap on the install banner and it runs full-screen from the home screen, tablet or phone.

  1. The light turns red — you are offline
  2. Selling continues; receipts queue and sync themselves later

Everything in the POS’s side menu

The ☰ menu is the POS’s toolbox. Entries appear only when the module is on and the plan includes them — a cashier who needs three things sees three things.

New saleClear the deck for the next customer
ReceiptsHistory, reprint, PDF, e-mail, refunds
ShiftOpen with a float, close with the count
ReportsToday’s takings without leaving the POS
CustomersFind, add, attach to the sale, points
RefundFrom the original receipt, approval optional
X-reportMid-day snapshot of the drawer, nothing closes
Daily closeThe fiscal end-of-day, where the law asks for it
Open drawerPop the cash drawer without a sale — logged
Cash handoverTake money to the safe or the bank, mid-shift
Goods receiptBook a delivery into stock at the POS
Stock correctionFix a shelf count on the spot, with a reason
Stock transferSend goods to another store
Consignment retailPartner goods, settled separately
Postal handover retailParcels to the courier, cash reconciled
Testers retailWrite a tester off stock, money untouched
BonusEach colleague’s progress toward their bonus
TasksDaily, weekly and monthly duties, ticked off
Online ordersWeb-shop orders picked and fulfilled
Delivery orders restaurantDelivery orders taken, tracked and closed
Switch waiter restaurantNext PIN or card, mid-shift, no logout
Retro entryA sale that happened while the POS was off
Support ticketsAsk us for help from the POS itself
Tutorial & helpThe guided walkthrough, any time again

What you can configure

  • Grid or list layout, tile size and category order
  • Which discounts staff may give, and up to what limit
  • Rounding rules and the currency symbol position
  • Whether selling below stock is allowed
  • Receipt header, footer and paper width
  • Retail mode, restaurant mode, or both
  • Which of the menu’s modules are on at all
  • Manager approval for refunds and voids
The kitchen

Orders arrive the moment they are sent

Tickets are colour-coded by how long they have been waiting — after 15 minutes a ticket flags as overdue — and split automatically between the kitchen and the bar so each station only sees its own work. When a dish is marked ready, the waiter's POS says so on its own.

The kitchen screen with new, preparing and ready columns, station filters and per-ticket timers
Red is new, amber is being prepared, green is ready to run. The minutes counter never stops.

What you can configure

  • Stations, and which category goes to which one
  • An alert sound when a new order arrives
  • Courses, so starters fire before mains
  • Auto-print to the kitchen printer as a backup
  • Auto-send to the kitchen the moment an item is added
  • Full-screen mode for a wall-mounted display
The dining room

Your floor, drawn the way it really is

Tables sit where you put them, across as many floors or terraces as you need. Green is free, red is taken, and the guest count is on the table itself.

Restaurant floor plan with eight tables, four free in green and four occupied in red, on the terrace layout
Two layouts here — terrace and indoor. Switch with one tap; the counts update live.
Open order for table T2 with five guests, three sent items and a 24 EUR total, next to the food menu
Open a table and the full food menu appears. Sent items are marked so nothing fires twice.
Back office list of six open table orders with guests, items, totals and opening times
Every open table across every store, in one list.

What you can configure

  • Table shape, seats, position and rotation
  • As many floors, terraces and rooms as you have
  • Which waiter is assigned to which table
  • Splitting bills and transferring them between tables
  • QR ordering straight from the table
  • The colour of each table status on the plan
The end of the day

Close the day so the morning starts clean

A day has a shape: the shift opens with a float, money moves to the safe when the drawer fills, the fiscal close runs where the law asks for it, and the shift ends with a count. Every step is on the POS, and every step leaves a record the office sees.

The POS's Reports dialog with the shift's revenue, cash and expected-in-cash tiles circled

A look at the drawer, any time

Menu → Reports shows where the shift stands without closing anything: sales so far, cash versus card, commission, and what the drawer should hold right now. In fiscal countries the same menu also carries the X-report and the official daily close.

  1. Takings so far
  2. Cash versus card
  3. What the drawer should hold
Cash Handover dialog with the amount field, the receiver dropdown and the confirm button circled

Cash to the safe, mid-shift

When the drawer holds more than you want it to, Cash handover records the amount taken out and who received it. The shift’s expected cash adjusts itself, so the closing count still comes out right to the cent.

  1. The amount leaving the drawer
  2. Who takes it
  3. Confirm — the shift maths adjusts on its own
Shift End dialog with the sales summary, the counted cash field and the End Shift button circled

Close the shift — count against expected

End shift shows what the drawer should hold, you type what it actually holds, and the difference — if any — is on record with the shift. In fiscal countries the daily close report runs from the same menu. The office sees the shift, the counts and the handovers in the morning, from home.

  1. The shift’s numbers — expected against sold
  2. Count the drawer, type the real amount
  3. End Shift — the report goes out on its own

What you can configure

  • Shift start cash, and what happens at midnight
  • Who may receive a cash handover
  • When the trading day ends, for night shifts
  • Scheduled reports e-mailed on your own timetable
The back office

One place to run the whole business

Open it in any browser and you see today's takings, every store, and the catalogue behind them. Forty-five screens in total — these are the ones you will live in.

Back office dashboard showing 40 sales, 1,022 EUR revenue today, sales per store and recent receipts
Today at a glance: takings, receipts, split by store, and the VAT already set aside.
Product catalogue with names, categories, prices, stock levels and status
The catalogue — import from CSV, or add items one by one.
Store cards for two locations with staff counts and revenue per store
Add a second location and it appears everywhere — reports, stock, staff.

Every screen in the office — what each one is for

The full menu. Screens tagged retail or restaurant appear only in that mode; any screen can also be switched off per business, so the menu your staff see is exactly as long as it needs to be.

DashboardToday’s takings, receipts and stores at a glance
ProductsThe catalogue: prices, costs, barcodes, photos, CSV import
CategoriesGroups, colours, order — and retail or restaurant type
StoresLocations, working hours, each store’s numbers
EmployeesPeople, roles, PINs and pay rates
ShiftsEvery opened and closed shift, with the counts
Shift rosterWho works when — the week planned on a grid
AppointmentsThe booking calendar, staff schedules and places
ReportsSales by store, employee, product, hour — CSV export
Extended reportsDeeper cuts and comparisons across periods
Scheduled reportsAny report, e-mailed on a timetable
CustomersThe customer book: history, points, contact details
Cash trackingEvery handover and drawer movement, reconciled
End-of-day reportThe day summarised: sales, cash, card, differences
Bank reconciliationBank statements matched against your receipts
AccountingProfit & loss: revenue, cost of goods, margin
Tax reportVAT collected, month by month, by rate
Tax ratesYour rates and tax groups, per product type
RefundsEvery refund, who gave it and why
Receive goodsDeliveries booked into stock, supplier and cost
Stock adjustmentsBreakage, write-offs, corrections — with reasons
Inventory logEvery stock change ever, traceable to its receipt
Stock transferGoods moved between stores, both sides recorded
Stock countPhysical counts with differences in money
Ingredients & recipesWhat each dish is made of — sales deduct the parts
Kitchen display restaurantThe kitchen’s screen, per station
Floor plan restaurantThe designer: floors, tables, shapes, waiters
Table orders restaurantEvery open table across every store
Online menu restaurantYour public menu page, per store
QR codes restaurantA unique ordering code for every table
BonusStaff bonuses tied to revenue and tasks
ChecklistsDaily, weekly, monthly duties — and who did them
Loyalty logEvery point earned and spent, per customer
Executive dashboardThe owner’s cross-store cockpit
Loss preventionVoids, discounts and patterns that deserve a look
Customer DNABuying habits: who buys what, how often
AI predictionDemand forecast — what will run out and when
Smart pricingPrice suggestions from your own sales
Stock algorithmReorder points computed from real usage
AntifraudSuspicious receipt patterns flagged automatically
PrintersUSB, Bluetooth, network, serial or browser printing
DevicesEvery POS terminal, its browser and last seen time
IntegrationsWooCommerce, Shopify, Stripe, PayPal, Mailchimp…
Audit logWho changed what, when — nothing edits silently
Support ticketsYour line to us, with the history kept
SettingsSixteen tabs — the whole system bends here

What you can configure

  • Which of the 45 screens each role can open
  • Turn whole modules on or off per business
  • Categories, colours and the order they appear in
  • Prices per store, or one price everywhere
  • Interface language: English, Bosnian or Arabic
  • Currency, timezone and date format
Reports & AI

Numbers your accountant will accept

Sales, margin, VAT and profit — calculated from real receipts, exportable to CSV, and broken down by store, employee, product or hour.

Sales report with total revenue, receipt count, cash and card split, top products and sales by employee
Revenue, receipts, cash versus card, average ticket, best sellers and who sold them.
Tax report with gross sales, net sales, VAT collected and a month-by-month breakdown
VAT per month, gross and net side by side.
Profit and loss summary with revenue, cost of goods sold, gross profit margin and net profit
A real P&L: revenue, cost of goods, gross margin, net profit.
AI stock prediction screen listing products that need attention and detected demand changes
What to reorder, and which products are quietly changing pace.

What you can configure

  • VAT rates, tax groups and inclusive or exclusive pricing
  • Reports emailed to you on a schedule
  • When the trading day ends, for night shifts
  • Which costs count towards margin
  • CSV export for your accounting software
  • Fiscal rules for your country
Your team

Who did what, and who is allowed to

Staff sign in with a PIN. Every role has its own permissions, every shift is recorded, and the cash they hand over is reconciled automatically.

Employee list with roles, assigned stores and masked PIN codes
Owners, managers, cashiers and waiters — each tied to a store. PINs are never shown.
Role permission matrix with none, read, write and full access per module
None, read, write or full — per module, per role.
Daily, weekly and monthly task checklist with completion progress per employee
Opening and closing checklists, with progress per person.
Bonus system settings linking staff rewards to revenue thresholds and completed tasks
Reward staff on revenue — optionally only if their checklist is done.
Shift roster week grid with six staff down the side and the store filter, a colleague's name and Copy previous week circled

Plan the week on the roster

Shift roster is the week on a grid: staff down the side, days across the top. Click a colleague’s name to give them a repeating shift for the whole week, click a single day for a one-off exception, and copy last week when nothing changes. Shift templates — morning, evening, split — are defined once in Settings and reused everywhere.

  1. Pick the store and the week
  2. Click a name for the week — or a single day for an exception
  3. Copy previous week when it repeats

What you can configure

  • Permissions per role, down to a single button
  • Whether a manager must approve refunds and voids
  • Bonus thresholds, seasons and payout day
  • Which tasks are required and when they reset
  • Shift start cash and what happens at midnight
  • Login by PIN, card, or both
Stock

From the delivery note to the plate

Receive goods, count what is on the shelf, and let recipes deduct ingredients automatically every time a dish is sold.

Ingredients and recipes screen with stock, cost per unit, suppliers and purchase orders
Ingredients, suppliers, cost per unit — and the recipes that link them to dishes.
Product log listing every stock change with old and new quantity, source and receipt reference
Every movement, with the receipt that caused it.
Stock adjustment history showing reasons such as damage, count correction and receiving
Breakage, corrections and write-offs — with a reason attached to each.

What you can configure

  • Which products track stock at all
  • Low-stock thresholds and reorder alerts
  • Recipes that deduct ingredients on every sale
  • Transfers between stores
  • Who may adjust stock, and whether it is approved
  • Waste logging with reasons
Settings & devices

Built to be bent to your business

Sixteen tabs of settings, because no two businesses run the same way. Printers, terminals and integrations all live here too.

Settings screen showing sixteen tabs with language, POS mode, timezone and business information
General, POS and receipt, notifications, e-mail templates, staff, loyalty, modules, shifts, API, floor plan, restaurant, permissions, plan, fiscal and system.
Printer setup screen listing USB, Bluetooth, network, serial and browser printing support
USB, Bluetooth, network or serial — receipts print without a dialog.
Devices and terminals screen listing connected tills with their browser, IP address and last seen time
Every POS terminal that has ever connected, and when it was last online.
Integrations screen with Mailchimp, WooCommerce, Shopify, QuickBooks, PayPal and Stripe connections
Webshops, accounting, payments and marketing — connected, not exported by hand.

The sixteen tabs, one by one

Tabs tagged restaurant appear only in restaurant or both mode; some belong to higher plans. Where it matters, settings apply per store — each location can run its own rules.

GeneralBusiness name, address, currency, language, timezone
POS & ReceiptLayout, discounts, rounding, receipt header and footer
POS ModulesThe POS’s side menu: on or off, entry by entry
Backoffice ModulesWhich office screens exist — and the retail / restaurant / both switch
ShiftsStart cash, midnight behaviour, shift templates
Floor Plan restaurantPOS operating mode and table status colours
Restaurant restaurantStations, kitchen flow, guests, courses, waiter rules — per store
EmployeesRoles, PIN rules and login cards
PermissionsThe role matrix: none, read, write or full — per screen
LoyaltyPoints per unit spent, and what a point is worth
NotificationsWhat the system e-mails you, and when
Email TemplatesThe wording of every mail customers and staff get
API & WebhooksKeys and hooks for your own tools
FiscalYour country’s tax law, switched on and configured
SubscriptionYour plan, usage and billing
SystemDiagnostics, data export and housekeeping

What you can configure

  • Business details that print on every receipt
  • Fiscal country and the rules that come with it
  • Which modules appear in the POS and the office
  • E-mail templates sent to customers and staff
  • API keys and webhooks for your own tools
  • How long the audit trail is kept
Step by step

The buttons, circled

Every guide below is a real screen with the actual buttons marked in order. Nothing is drawn by hand — the numbers sit exactly where the controls are.

Ring up a sale — the buttons to press, circled and numbered in order

Ring up a sale

Pick a category, tap the product, watch it land in the cart, take the money.

  1. Pick a category
  2. Tap a product
  3. It lands in the cart
  4. Take the money
Take a payment — the buttons to press, circled and numbered in order

Take a payment

Check the total, choose cash or card, finish. Change is worked out for you.

  1. Check the total
  2. Pay in cash
  3. …or by card
  4. Finish the sale
Open a table — the buttons to press, circled and numbered in order

Open a table

Switch to the room, choose the floor, tap the table. That is the whole flow.

  1. Switch to the room view
  2. Choose the floor
  3. Filter the tables
  4. Rearrange the room
Run the kitchen display — the buttons to press, circled and numbered in order

Run the kitchen display

Go full screen, filter to one store, start a ticket, mark it ready.

  1. Full-screen kitchen view
  2. Show one store
  3. Start preparing
  4. Mark as ready
Read your day at a glance — the buttons to press, circled and numbered in order

Read your day at a glance

Open the dashboard, narrow it to one store, read the takings, jump to the POS.

  1. Dashboard in the sidebar
  2. Filter by store
  3. Today's revenue
  4. Jump to the POS
Add a product — the buttons to press, circled and numbered in order

Add a product

Open the catalogue, create the item, then find it again with search or filters.

  1. Open Products
  2. Create a product
  3. Search the catalogue
  4. Filter by category
Pull a report — the buttons to press, circled and numbered in order

Pull a report

Choose the store and the period, then export it straight to CSV.

  1. Choose the store
  2. Pick the period
  3. Export the data
Add a colleague — the buttons to press, circled and numbered in order

Add a colleague

Open the staff list, invite the person, assign them to a store.

  1. Open Employees
  2. Invite a colleague
  3. Filter by store
See who changed what — the buttons to press, circled and numbered in order

See who changed what

Filter the trail by store or action, then export it for your records.

  1. Filter by store
  2. Filter by action
  3. Export the trail
Receive goods into stock — the buttons to press, circled and numbered in order

Receive goods into stock

Open Receive Goods and pick the store the delivery arrived at.

  1. Open Receive Goods
  2. Choose the store
Find the right setting — the buttons to press, circled and numbered in order

Find the right setting

Sixteen tabs, grouped by what they affect — business, POS, staff, restaurant.

  1. Business details
  2. POS and receipt rules
  3. Restaurant options
  4. Staff defaults
Set your business up — the controls to use, circled and numbered in order

Set your business up

Name, language, currency, timezone and the details that print on every receipt.

  1. General tab
  2. Interface language
  3. Your timezone
  4. Details printed on receipts
Tune the POS — the controls to use, circled and numbered in order

Tune the POS

Receipt header and footer, paper width, rounding and how the POS behaves.

  1. POS and receipt tab
  2. Receipt header
  3. Paper width and rules
Hide what you do not use — the controls to use, circled and numbered in order

Hide what you do not use

Every screen in the back office can be switched off, so staff only see what matters to them.

  1. Modules tab
  2. Turn a screen off
  3. Or another one

Longer written walkthroughs live in the Help Center.

Try it on your own products

Set up takes about five minutes. Import your catalogue, open the POS, and see these screens with your own numbers in them.

Start free Open the live demo

Already using it and stuck on something? The help centre answers the how-tos →

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